100 Essential Ledger Accounts for a Logistics Company with Tally Prime Groups & Setup Guide

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by

Himanshu
in ,

✅ What Are Ledgers?

Ledgers in accounting are books or digital records where all financial transactions related to a particular account (e.g., fuel expense, customer, vendor) are recorded.

🧾 100 Ledger Names for a Logistics Company (Categorized)

🔹 Assets (Group: Assets)

Ledger NameGroup
  1. Cash in Hand | Cash-in-Hand
  2. Cash at Bank – ICICI | Bank Accounts
  3. Cash at Bank – HDFC | Bank Accounts
  4. Accounts Receivable – ABC Pvt Ltd | Sundry Debtors
  5. Accounts Receivable – XYZ Logistics | Sundry Debtors
  6. Fixed Assets – Office Equipment | Fixed Assets
  7. Fixed Assets – Vehicles | Fixed Assets
  8. Fixed Assets – Computers | Fixed Assets
  9. Fuel Inventory | Stock-in-Hand
  10. Tyres Inventory | Stock-in-Hand
  11. Prepaid Insurance | Current Assets
  12. Prepaid Maintenance | Current Assets
  13. Input GST | Duties & Taxes
  14. TDS Receivable | Current Assets
  15. Advances to Staff | Loans & Advances (Asset)

🔹 Liabilities (Group: Liabilities)

Ledger NameGroup
  1. Accounts Payable – DEF Transporters | Sundry Creditors
  2. Accounts Payable – LMN Fuel Suppliers | Sundry Creditors
  3. TDS Payable | Duties & Taxes
  4. GST Payable | Duties & Taxes
  5. Loan – HDFC | Secured Loans
  6. Loan – ICICI | Secured Loans
  7. Provident Fund Payable | Current Liabilities
  8. ESI Payable | Current Liabilities
  9. Salary Payable | Current Liabilities
  10. Bonus Payable | Current Liabilities

🔹 Income (Group: Indirect Incomes)

Ledger NameGroup
  1. Freight Income – Domestic | Sales Accounts
  2. Freight Income – International | Sales Accounts
  3. Loading Charges Income | Indirect Incomes
  4. Warehousing Income | Indirect Incomes
  5. Handling Charges Income | Indirect Incomes
  6. Demurrage Income | Indirect Incomes
  7. Detention Charges Received | Indirect Incomes
  8. Packaging Income | Indirect Incomes
  9. Customs Clearance Income | Indirect Incomes
  10. Other Miscellaneous Income | Indirect Incomes

🔹 Expenses (Group: Indirect Expenses)

Ledger NameGroup
  1. Fuel Expense | Indirect Expenses
  2. Vehicle Maintenance | Indirect Expenses
  3. Toll Charges | Indirect Expenses
  4. Insurance – Vehicle | Indirect Expenses
  5. Insurance – Office | Indirect Expenses
  6. Driver Salary | Indirect Expenses
  7. Cleaner Salary | Indirect Expenses
  8. Staff Salary | Indirect Expenses
  9. Bonus Expense | Indirect Expenses
  10. Conveyance | Indirect Expenses
  11. Office Rent | Indirect Expenses
  12. Godown Rent | Indirect Expenses
  13. Electricity Charges | Indirect Expenses
  14. Water Charges | Indirect Expenses
  15. Telephone Expenses | Indirect Expenses
  16. Mobile Expenses | Indirect Expenses
  17. Internet Expenses | Indirect Expenses
  18. Postage & Courier | Indirect Expenses
  19. Printing & Stationery | Indirect Expenses
  20. Legal & Professional Fees | Indirect Expenses
  21. Audit Fees | Indirect Expenses
  22. Bank Charges | Indirect Expenses
  23. Loading & Unloading Expense | Indirect Expenses
  24. Packaging Expense | Indirect Expenses
  25. Demurrage Charges Paid | Indirect Expenses
  26. Detention Charges Paid | Indirect Expenses
  27. Security Charges | Indirect Expenses
  28. Repairs – Building | Indirect Expenses
  29. Repairs – Equipment | Indirect Expenses
  30. Repairs – Vehicles | Indirect Expenses
  31. Training Expenses | Indirect Expenses
  32. Marketing & Advertisement | Indirect Expenses
  33. Business Promotion | Indirect Expenses
  34. Licenses & Permits | Indirect Expenses
  35. IT Support Charges | Indirect Expenses
  36. Software Subscription | Indirect Expenses
  37. ERP Charges | Indirect Expenses
  38. Interest on Loan – HDFC | Indirect Expenses
  39. Interest on Loan – ICICI | Indirect Expenses
  40. Penalty Charges | Indirect Expenses
  41. Miscellaneous Expenses | Indirect Expenses

🔹 Customers (Group: Sundry Debtors)

Ledger NameGroup
  1. ABC Pvt Ltd | Sundry Debtors
  2. XYZ Logistics | Sundry Debtors
  3. JKL Exporters | Sundry Debtors
  4. MNO Traders | Sundry Debtors
  5. PQR Enterprises | Sundry Debtors
  6. STU Distributors | Sundry Debtors
  7. VWX Manufacturers | Sundry Debtors
  8. BCD Retailers | Sundry Debtors
  9. HIJ Warehousing | Sundry Debtors
  10. LMN Shipping | Sundry Debtors

🔹 Vendors (Group: Sundry Creditors)

Ledger NameGroup
  1. Diesel Supplier – Reliance | Sundry Creditors
  2. Diesel Supplier – HP | Sundry Creditors
  3. Spare Parts Supplier – ABC Auto | Sundry Creditors
  4. Tyre Supplier – MRF | Sundry Creditors
  5. Insurance – ICICI Lombard | Sundry Creditors
  6. Mechanic – Local Garage | Sundry Creditors
  7. Transport Union Fees | Sundry Creditors
  8. Toll Vendor – FASTag | Sundry Creditors
  9. Loading Labor Contractor | Sundry Creditors
  10. Internet Provider – Airtel | Sundry Creditors
  11. Security Contractor | Sundry Creditors
  12. Advertising Agency | Sundry Creditors
  13. Accounting Consultant | Sundry Creditors
  14. Legal Advisor | Sundry Creditors

📌 How to Create a Ledger in Tally Prime

Steps:

  1. Gateway of Tally → Create → Ledger
  2. Enter:
    • Name of the ledger (e.g., “Fuel Expense”)
    • Group (e.g., “Indirect Expenses”)
    • Enable GST/TDS/Bank details if required
  3. If there’s any opening balance, enter it (positive for assets, negative for liabilities)
  4. Press Ctrl + A to save

💼 When to Enter Opening Balances?

  • For Sundry Debtors/Creditors → Opening balance is the amount pending to be received/paid at the start of books.
  • For Cash/Bank → Enter the actual balance on the start date.
  • For Loans or Liabilities → Enter the outstanding amount as a negative balance.
  • For Assets like vehicles → Enter the book value at the time of starting Tally.

✅ Maintaining ledgers with proper groups ensures accurate reporting, correct GST calculations, and easy audit trail.

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