Tag: tally prime ledgers

100 Essential Ledger Accounts for a Logistics Company with Tally Prime Groups & Setup Guide
✅ What Are Ledgers?

Ledgers in accounting are books or digital records where all financial transactions related to a particular account (e.g., fuel expense, customer, vendor) are recorded.

🧾 100 Ledger Names for a Logistics Company (Categorized)

🔹 Assets (Group: Assets)

Ledger Name Group
1. Cash in Hand | Cash-in-Hand
2. Cash at Bank – ICICI | Bank Accounts
3. Cash at Bank – HDFC | Bank Accounts
4. Accounts Receivable – ABC Pvt Ltd | Sundry Debtors
5. Accounts Receivable – XYZ Logistics | Sundry Debtors
6. Fixed Assets – Office Equipment | Fixed Assets
7. Fixed Assets – Vehicles | Fixed Assets
8. Fixed Assets – Computers | Fixed Assets
9. Fuel Inventory | Stock-in-Hand
10. Tyres Inventory | Stock-in-Hand
11. Prepaid Insurance | Current Assets
12. Prepaid Maintenance | Current Assets
13. Input GST | Duties & Taxes
14. TDS Receivable | Current Assets
15. Advances to Staff | Loans & Advances (Asset)
🔹 Liabilities (Group: Liabilities)

Ledger Name Group
1. Accounts Payable – DEF Transporters | Sundry Creditors
2. Accounts Payable – LMN Fuel Suppliers | Sundry Creditors
3. TDS Payable | Duties & Taxes
4. GST Payable | Duties & Taxes
5. Loan – HDFC | Secured Loans
6. Loan – ICICI | Secured Loans
7. Provident Fund Payable | Current Liabilities
8. ESI Payable | Current Liabilities
9. Salary Payable | Current Liabilities
10. Bonus Payable | Current Liabilities
🔹 Income (Group: Indirect Incomes)

Ledger Name Group
1. Freight Income – Domestic | Sales Accounts
2. Freight Income – International | Sales Accounts
3. Loading Charges Income | Indirect Incomes
4. Warehousing Income | Indirect Incomes
5. Handling Charges Income | Indirect Incomes
6. Demurrage Income | Indirect Incomes
7. Detention Charges Received | Indirect Incomes
8. Packaging Income | Indirect Incomes
9. Customs Clearance Income | Indirect Incomes
10. Other Miscellaneous Income | Indirect Incomes
🔹 Expenses (Group: Indirect Expenses)

Ledger Name Group
1. Fuel Expense | Indirect Expenses
2. Vehicle Maintenance | Indirect Expenses
3. Toll Charges | Indirect Expenses
4. Insurance – Vehicle | Indirect Expenses
5. Insurance – Office | Indirect Expenses
6. Driver Salary | Indirect Expenses
7. Cleaner Salary | Indirect Expenses
8. Staff Salary | Indirect Expenses
9. Bonus Expense | Indirect Expenses
10. Conveyance | Indirect Expenses
11. Office Rent | Indirect Expenses
12. Godown Rent | Indirect Expenses
13. Electricity Charges | Indirect Expenses
14. Water Charges | Indirect Expenses
15. Telephone Expenses | Indirect Expenses
16. Mobile Expenses | Indirect Expenses
17. Internet Expenses | Indirect Expenses
18. Postage & Courier | Indirect Expenses
19. Printing & Stationery | Indirect Expenses
20. Legal & Professional Fees | Indirect Expenses
21. Audit Fees | Indirect Expenses
22. Bank Charges | Indirect Expenses
23. Loading & Unloading Expense | Indirect Expenses
24. Packaging Expense | Indirect Expenses
25. Demurrage Charges Paid | Indirect Expenses
26. Detention Charges Paid | Indirect Expenses
27. Security Charges | Indirect Expenses
28. Repairs – Building | Indirect Expenses
29. Repairs – Equipment | Indirect Expenses
30. Repairs – Vehicles | Indirect Expenses
31. Training Expenses | Indirect Expenses
32. Marketing & Advertisement | Indirect Expenses
33. Business Promotion | Indirect Expenses
34. Licenses & Permits | Indirect Expenses
35. IT Support Charges | Indirect Expenses
36. Software Subscription | Indirect Expenses
37. ERP Charges | Indirect Expenses
38. Interest on Loan – HDFC | Indirect Expenses
39. Interest on Loan – ICICI | Indirect Expenses
40. Penalty Charges | Indirect Expenses
41. Miscellaneous Expenses | Indirect Expenses
🔹 Customers (Group: Sundry Debtors)

Ledger Name Group
1. ABC Pvt Ltd | Sundry Debtors
2. XYZ Logistics | Sundry Debtors
3. JKL Exporters | Sundry Debtors
4. MNO Traders | Sundry Debtors
5. PQR Enterprises | Sundry Debtors
6. STU Distributors | Sundry Debtors
7. VWX Manufacturers | Sundry Debtors
8. BCD Retailers | Sundry Debtors
9. HIJ Warehousing | Sundry Debtors
10. LMN Shipping | Sundry Debtors
🔹 Vendors (Group: Sundry Creditors)

Ledger Name Group
1. Diesel Supplier – Reliance | Sundry Creditors
2. Diesel Supplier – HP | Sundry Creditors
3. Spare Parts Supplier – ABC Auto | Sundry Creditors
4. Tyre Supplier – MRF | Sundry Creditors
5. Insurance – ICICI Lombard | Sundry Creditors
6. Mechanic – Local Garage | Sundry Creditors
7. Transport Union Fees | Sundry Creditors
8. Toll Vendor – FASTag | Sundry Creditors
9. Loading Labor Contractor | Sundry Creditors
10. Internet Provider – Airtel | Sundry Creditors
11. Security Contractor | Sundry Creditors
12. Advertising Agency | Sundry Creditors
13. Accounting Consultant | Sundry Creditors
14. Legal Advisor | Sundry Creditors
📌 How to Create a Ledger in Tally Prime

Steps:
1. Gateway of Tally → Create → Ledger
2. Enter:
  - Name of the ledger (e.g., “Fuel Expense”)
  - Group (e.g., “Indirect Expenses”)
  - Enable GST/TDS/Bank details if required
3. If there’s any opening balance, enter it (positive for assets, negative for liabilities)
4. Press Ctrl + A to save
💼 When to Enter Opening Balances?
- For Sundry Debtors/Creditors → Opening balance is the amount pending to be received/paid at the start of books.
- For Cash/Bank → Enter the actual balance on the start date.
- For Loans or Liabilities → Enter the outstanding amount as a negative balance.
- For Assets like vehicles → Enter the book value at the time of starting Tally.
✅ Maintaining ledgers with proper groups ensures accurate reporting, correct GST calculations, and easy audit trail.
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August 7, 2025

100 Ledger Examples in Tally with Correct Groups – Complete Guide for Beginners

Here is a list of 100 practical ledger examples commonly used in Tally (ERP 9 / Prime), along with the correct group classification under which each ledger should be created. This is extremely useful for learners, accountants, and professionals managing accounts setup in Tally.

📘 Ledger Creation Examples in Tally with Group Classification

S.No	Ledger Name	Group in Tally
1	Cash	Cash-in-Hand
2	Axis Bank	Bank Accounts
3	SBI Current Account	Bank Accounts
4	Petty Cash	Cash-in-Hand
5	Ram Traders (Debtor)	Sundry Debtors
6	Shyam Suppliers (Creditor)	Sundry Creditors
7	Sales – Domestic	Sales Account
8	Sales – Export	Sales Account
9	Purchase – Raw Material	Purchase Account
10	Purchase – Capital Goods	Purchase Account
11	Rent Received	Indirect Incomes
12	Rent Paid	Indirect Expenses
13	Electricity Charges	Indirect Expenses
14	Salary Expenses	Indirect Expenses
15	Telephone Expenses	Indirect Expenses
16	Commission Income	Indirect Incomes
17	Commission Paid	Indirect Expenses
18	GST Payable	Duties & Taxes
19	GST Input CGST	Duties & Taxes
20	GST Input SGST	Duties & Taxes
21	GST Input IGST	Duties & Taxes
22	GST Output CGST	Duties & Taxes
23	GST Output SGST	Duties & Taxes
24	GST Output IGST	Duties & Taxes
25	Provident Fund Payable	Current Liabilities
26	TDS Payable	Duties & Taxes
27	TDS Receivable	Loans & Advances (Assets)
28	Provident Fund Employer Contribution	Indirect Expenses
29	Travelling Expenses	Indirect Expenses
30	Legal Fees	Indirect Expenses
31	Professional Charges	Indirect Expenses
32	Audit Fees	Indirect Expenses
33	Printing & Stationery	Indirect Expenses
34	Advertising Expenses	Indirect Expenses
35	Marketing Expenses	Indirect Expenses
36	Interest on Loan	Indirect Expenses
37	Interest Received	Indirect Incomes
38	Depreciation	Indirect Expenses
39	Loan from Director	Secured Loans
40	Loan from HDFC Bank	Secured Loans
41	Unsecured Loan from Friend	Unsecured Loans
42	Fixed Deposit	Bank Accounts / Investments
43	Share Capital	Capital Account
44	Drawings	Capital Account
45	Investments in Shares	Investments
46	Advance to Supplier	Loans & Advances (Assets)
47	Advance from Customer	Current Liabilities
48	Outstanding Rent	Current Liabilities
49	Prepaid Insurance	Current Assets
50	Insurance Premium	Indirect Expenses

✅ Continued — More Ledger Examples

S.No	Ledger Name	Group in Tally
51	Accrued Interest	Current Assets
52	Sundry Income	Indirect Incomes
53	Repair & Maintenance	Indirect Expenses
54	AMC Charges	Indirect Expenses
55	Car Fuel Expenses	Indirect Expenses
56	Vehicle Maintenance	Indirect Expenses
57	Office Equipment	Fixed Assets
58	Furniture & Fixtures	Fixed Assets
59	Computers	Fixed Assets
60	Land & Building	Fixed Assets
61	Machinery	Fixed Assets
62	ITC Reversal	Duties & Taxes
63	RCM Payable	Duties & Taxes
64	Freight Inward	Direct Expenses
65	Freight Outward	Indirect Expenses
66	Customs Duty	Direct Expenses / Duties & Taxes
67	Packing Material	Direct Expenses
68	Production Wages	Direct Expenses
69	Administrative Expenses	Indirect Expenses
70	Donation	Indirect Expenses
71	Penalty	Indirect Expenses
72	Bank Charges	Indirect Expenses
73	Bank Interest Paid	Indirect Expenses
74	Bad Debts	Indirect Expenses
75	Provision for Bad Debts	Provisions
76	Director’s Remuneration	Indirect Expenses
77	Security Deposit Paid	Loans & Advances (Assets)
78	Security Deposit Received	Current Liabilities
79	Office Rent Deposit	Loans & Advances (Assets)
80	Telephone Bill Payable	Current Liabilities
81	Office Advance	Loans & Advances (Assets)
82	ESI Payable	Current Liabilities
83	Income Tax Payable	Duties & Taxes
84	Income Tax Advance	Loans & Advances (Assets)
85	Dividend Payable	Current Liabilities
86	Dividend Received	Indirect Incomes
87	Partner’s Capital A/c	Capital Account
88	Partner’s Drawings A/c	Capital Account
89	Partner’s Current A/c	Capital Account
90	Salary Payable	Current Liabilities
91	Outstanding Expenses	Current Liabilities
92	Accrued Income	Current Assets
93	Advance Tax	Loans & Advances (Assets)
94	Bonus Paid	Indirect Expenses
95	Gratuity	Indirect Expenses
96	House Rent Allowance (HRA)	Indirect Expenses
97	Medical Reimbursement	Indirect Expenses
98	Loan to Employee	Loans & Advances (Assets)
99	Vehicle Loan Payable	Secured Loans
100	Temporary Imprest	Loans & Advances (Assets)

✅ Notes:

Always ensure to enable GST in Tally for auto-ledger creation of Input/Output tax ledgers.
Classify advance ledgers correctly depending on whether they are receivable (Assets) or payable (Liabilities).
For accurate reporting, avoid using Miscellaneous Expenses unless absolutely required.

Download 100 Examples of Ledger in Excel and XML

Tally 100 Ledger Import Download XML File in Zip

Tally 100 Ledger example Download Excel File

📥 How to Import This into Tally Prime / ERP 9:

✅ Option 1: Manual Copy-Paste into Tally via Excel

Open the Excel file.
Manually create ledgers in Tally using this list as a reference.
Use “Multiple Ledgers” creation to save time.

✅ Option 2: Import via XML (Advanced Users)

Open Tally (ERP 9 or Prime)
From Gateway of Tally, press Alt + O (Import)
Choose Masters
In “Import File Name”, enter the path to the downloaded XML file
- Example: C:\Users\YourName\Downloads\Tally_100_Ledger_Import.xml
Press Enter to start import

✔️ All 100 ledgers will be created in your selected company.

🧾 How to Create Ledger in Tally (ERP 9 & Prime)

✅ Step 1: Open Tally

Open Tally ERP 9 or Tally Prime
Select or create your Company where ledgers need to be added

✅ Step 2: Gateway of Tally > Accounts Info > Ledgers

For Tally ERP 9:

Gateway of Tally → Accounts Info
Select Ledgers
Choose Create (under Single Ledger for one-by-one creation)

For Tally Prime:

Press Alt + G and search Create Ledger
Or go to Gateway of Tally → Create → Ledger

✅ Step 3: Fill Ledger Details

You’ll now see the Ledger Creation Screen. Fill the following fields:

Field	What to Fill
Name	Name of the ledger (e.g., “Axis Bank”)
Alias	(Optional) Short name or reference
Under	Select the Group (e.g., “Bank Accounts”)
Inventory Values	Select Yes if applicable (for stock ledgers only)
GST Applicable	Yes / No based on ledger use (for taxable ledgers)
Opening Balance	If applicable, enter amount with Dr/Cr selection

Use arrow keys to move between fields and press Enter to confirm.

🔁 Step 4: Repeat for Each Ledger

Repeat the same steps for all the 100 ledgers.
For batch creation, use “Multiple Ledgers” option:
- In ERP 9: Gateway of Tally → Accounts Info → Ledgers → Multiple Ledgers → Create
- In Prime: Go to Create → Ledgers (Multiple) or search from Go To (Alt + G)

💡 Example: Creating a Ledger for “Axis Bank”

Field	Entry
Name	Axis Bank
Under	Bank Accounts
Opening Balance	₹50,000 Dr (if available)
GST Applicable	No

Press Enter until Tally saves the entry.

🛠️ Tips for Accurate Ledger Entry

Cash Ledger: Only one is allowed per company. Default is “Cash”.
Sundry Debtors/Creditors: Used for customer and vendor ledgers.
GST Ledgers: Enable GST and set proper tax rates under “Statutory Details”.
Fixed Assets: Use for machines, furniture, etc., to calculate depreciation.
Direct vs Indirect Expenses:
- Direct = used in production (e.g., Freight Inward)
- Indirect = post-production/admin expenses (e.g., Salary, Rent)