Printing GST-compliant invoices directly from Tally Prime is one of the most essential activities for businesses of all sizes. Whether you operate a small trading firm, a service-based company, or a manufacturing unit, generating a professional tax invoice with CGST, SGST, IGST, HSN/SAC codes, and complete buyer details is mandatory under GST rules. Tally makes this entire process fast, flexible, and highly customizable.
In this detailed guide, you will learn how to enable GST, configure invoice format, add HSN/SAC codes, set print options, and finally print GST invoices accurately in Tally Prime. The article also includes tables, figures, examples, and expert-level tips to improve invoice clarity and compliance.
1. Understanding GST Invoices in Tally
A GST invoice is an official document issued to customers that includes:
- Supplier details
- Customer details
- Item-wise amount
- HSN/SAC code
- Taxable value
- GST rate and calculation
- Total invoice value
- Declaration and signature
Tally Prime automatically captures most of these elements when your GST settings and ledger details are correctly configured.
An average GST invoice generated in Tally contains 12+ mandatory data fields and 4–7 tax calculation fields, depending on the nature of supply (interstate or intrastate).
2. Enable GST Features in Tally
Before printing invoices with GST details, enable taxation features.
Step-by-step to activate GST:
- Open Tally Prime.
- Press F11 (Features).
- Select Statutory & Taxation.
- Set Enable Goods and Services Tax (GST) to Yes.
- Set Set/alter GST details to Yes and enter:
- GSTIN
- State
- Registration type
- Applicable from date
- Save settings.
This configuration ensures Tally automatically applies CGST, SGST, or IGST based on customer location.
3. Configure Ledger Master for GST Printing
Correct GST printing depends on proper ledger setups. Ensure item, tax, and customer ledgers contain complete details.
Essential ledgers required:
| Ledger Type | Mandatory Fields |
|---|---|
| Customer Ledger | GSTIN, State, Registration Type |
| Tax Ledgers | CGST %, SGST %, IGST % |
| Item Ledger | HSN/SAC Code, Tax Rate |
Many printing errors happen because HSN codes or GSTIN numbers are missing. Ensure these are filled correctly.
4. Enable GST Details in Invoice Printing
To print complete GST details, configure voucher printing settings.
Steps:
- Open Gateway of Tally.
- Go to Configure (F12) inside Sales Voucher.
- Enable the following:
- Show HSN/SAC
- Show GST Rate
- Show Tax Analysis
- Show Totals and Grand Total
- Save the configuration.
These settings ensure the printed invoice includes the full tax breakup, which is mandatory under GST law.
5. Create a Sales Invoice with GST
Let’s look at a standard example:
Example Invoice Data:
- Customer: A.R. Traders
- Place of Supply: Rajasthan
- Goods Sold: 10 Units of LED Lights
- Rate per unit: 850
- GST Rate: 18% (9% CGST + 9% SGST)
- HSN Code: 940540
Taxable calculation:
10 units × 850 = 8,500
GST Breakdown:
- CGST 9% = 765
- SGST 9% = 765
Total invoice value = 8,500 + 1,530 = 10,030
Tally automatically performs these calculations once item and tax ledgers are properly configured.
6. How to Print Invoice in Tally with GST Details
Now that you have created the invoice, here are the printing steps.
Step-by-step printing guide:
- Open the created Sales Voucher.
- Press Alt + P (Print).
- Select Configured to modify print customization.
- Ensure below fields are enabled:
- Print GSTIN
- Print HSN Summary
- Print Tax Amounts
- Print Declaration
- Show Company GST Details
- Press C to save configuration.
- Press P to print the invoice.
Tally will generate a GST-compliant tax invoice with:
- Company & party GST number
- HSN/SAC
- Tax rate
- Taxable value
- CGST/SGST/IGST
- Final invoice total
- Company declaration & signature space
This layout meets GST invoicing standards followed pan-India.
7. Customizing Printed GST Invoice Format in Tally
Tally offers multiple customization choices.
Popular options:
| Customization | Description |
|---|---|
| Print Item-wise Tax | Shows tax amount for each product separately |
| Print HSN Summary | Shows item-wise HSN in summary format |
| Notes/Declaration | Add custom terms like warranty, delivery note, or payment terms |
Businesses printing 100+ invoices monthly generally use item-wise tax and declaration sections for clarity.
8. Previewing GST Invoice Before Printing
It is recommended to preview your invoice before taking a final print to avoid paper waste and errors.
How to preview:
- Open invoice.
- Press Alt + P.
- Select Preview instead of Print.
Preview helps verify:
- Tax calculations
- Buyer details
- HSN codes
- Invoice numbering
- Total amount in words
Many companies save the preview as a PDF using Windows Print-to-PDF for record-keeping.
9. Useful Tips for GST Invoice Printing in Tally
Below are practical tips to ensure accurate and faster GST billing.
Tips:
- Always keep GSTIN of customers updated.
- Use rounding ledger to avoid decimal mismatches.
- Maintain unique invoice numbering for compliance.
- Update HSN codes yearly as per GST notifications.
- Print sample invoices monthly to verify layout.
- Use A4 printer settings for best alignment with Tally format.
- Enable Company Logo for professional look.
Businesses printing up to 500 invoices per month save nearly 18–25% processing time by preparing optimized templates in Tally.
10. Common Problems During GST Invoice Printing and Fixes
| Problem | Solution |
|---|---|
| GST not showing on invoice | Enable GST and configure tax ledgers properly |
| Wrong tax calculated | Check tax ledger percentage and place-of-supply |
| HSN code missing in print | Enable HSN display in voucher print configuration |
| Total in words missing | Enable amount in words under printing options |
These small corrections ensure a perfect GST-compliant invoice every time.
Conclusion
Printing invoices with GST details in Tally Prime is extremely efficient when GST configuration, ledger setup, and print options are properly defined. Tally’s built-in tools provide everything required to comply with Indian GST laws while producing professional and accurate invoices. By following the steps outlined in this guide, any business can generate clear, error-free GST invoices within seconds and maintain reliable records for audits and monthly returns.
Disclaimer
This article is for educational purposes and general guidance only. GST rules and Tally features may change over time, so always verify settings with the latest statutory updates and consult a professional if needed.