Mastering Inventory Management in Tally ERP 9

Managing inventory information in Tally ERP 9 involves creating and organizing stock groups, stock categories, stock items, units of measurement, godowns, batch numbers, and recording stock transactions. Here are detailed steps along with five practical examples:

Steps for Managing Inventory Information:

Step 1: Creating Stock Groups

1. Go to Gateway of Tally > Inventory Info > Stock Groups.
2. Select “Create” (Alt + C) to create a new stock group.
3. Enter the Name of the stock group (e.g., Electronics) and Subgroup if needed.
4. Save the details (Ctrl + A).

Step 2: Creating Stock Categories

1. Go to Gateway of Tally > Inventory Info > Stock Categories.
2. Select “Create” (Alt + C) to create a new stock category.
3. Enter the Name of the stock category (e.g., Mobile Phones) and select the parent stock group (Electronics).
4. Save the details (Ctrl + A).

Step 3: Creating Stock Items

1. Go to Gateway of Tally > Inventory Info > Stock Items.
2. Select “Create” (Alt + C) to create a new stock item.
3. Enter the Name of the stock item (e.g., iPhone 12 Pro) and select the parent stock category (Mobile Phones).
4. Specify details like Units of Measurement, Standard Rate, etc.
5. Save the details (Ctrl + A).

Step 4: Creating Units of Measurement (UOM)

1. Go to Gateway of Tally > Inventory Info > Units of Measurement.
2. Select “Create” (Alt + C) to create a new unit of measurement (e.g., Dozen).
3. Enter the Symbol and Full Form for the unit (Dozen).
4. Save the details (Ctrl + A).

Step 5: Creating Godowns

1. Go to Gateway of Tally > Inventory Info > Godowns.
2. Select “Create” (Alt + C) to create a new godown (e.g., Main Warehouse).
3. Enter the Name and Address of the godown.
4. Save the details (Ctrl + A).

Step 6: Enabling Batch Numbers

1. Go to Gateway of Tally > F11: Features > F2: Inventory Features.
2. Enable the option “Maintain Batch-wise Details.”
3. Save the settings (Ctrl + A).

Practical Examples:

Example 1: Stock Transfer Between Godowns

1. Go to Gateway of Tally > Inventory Vouchers > F7: Stock Journal.
2. Select the source and destination godowns.
3. Enter the stock item details and quantity.
4. Save the voucher (Ctrl + A).

Example 2: Stock Receipt (Purchase) with Batch Number

1. Go to Gateway of Tally > Inventory Vouchers > F9: Purchase.
2. Select the supplier, stock item, and enter quantity and rate.
3. Enable batch details, enter batch numbers, and save the voucher (Ctrl + A).

Example 3: Stock Issuance (Sales) with Batch Number

1. Go to Gateway of Tally > Inventory Vouchers > F8: Sales.
2. Select the customer, stock item, and enter quantity and rate.
3. Enable batch details, select the appropriate batch, and save the voucher (Ctrl + A).

Example 4: Stock Adjustment for Damaged Goods

1. Go to Gateway of Tally > Inventory Vouchers > F7: Stock Journal.
2. Select the stock item and adjust quantity for damaged goods.
3. Save the voucher (Ctrl + A).

Example 5: Stock Opening Balances Entry

1. Go to Gateway of Tally > Inventory Info > Opening Balances.
2. Select the stock item, enter opening quantity, and rate.
3. Specify godown details if applicable and save (Ctrl + A).

These steps and examples provide a comprehensive guide for managing inventory information in Tally ERP 9, covering stock groups, stock categories, stock items, units of measurement, godowns, batch numbers, and various stock transactions.