Education Mode and Company Creation and Management in Tally ERP 9

Jan 30, 2024

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Tally ERP 9 is a widely used accounting software that offers various features for managing financial transactions, inventory, and payroll, among other functions. It is often used by businesses of all sizes to streamline their accounting processes.

When learning Tally ERP 9, users can access an “Education Mode” that allows them to familiarize themselves with the software’s functionalities without the constraints of real-world data. In Education Mode, users can explore all the features available in the software, but with certain limitations, primarily related to the dates.

In Education Mode, the software restricts the user from entering dates beyond a certain range, typically limited to the first two days and the last two days of any given month. This restriction ensures that users focus on learning the software without inadvertently entering erroneous or irrelevant data.

Here are some key points about Education Mode in Tally ERP 9:

Feature Accessibility: All features of Tally ERP 9 are accessible in Education Mode. Users can explore various modules such as accounting, inventory management, taxation, and reporting.
Date Limitations: The primary restriction in Education Mode is related to the dates. Users cannot input dates beyond the first two days and the last two days of any month. This limitation encourages users to practice within a controlled environment and prevents accidental data entry errors.
Learning Environment: Education Mode provides a safe environment for users to learn and experiment with the software without the risk of affecting real financial data. It allows beginners to familiarize themselves with the software interface, navigation, and functionality.
Training and Certification: Many educational institutions and training centers use Tally ERP 9 Education Mode to teach accounting and financial management principles. Students can practice accounting procedures, voucher entries, inventory management, and other tasks as part of their curriculum.
Transition to Regular Mode: Once users gain proficiency and confidence in using Tally ERP 9, they can transition to the regular mode of the software, where they can work with actual financial data and perform accounting tasks for real-world scenarios.

Education Mode in Tally ERP 9 serves as a valuable tool for beginners to learn accounting principles and software functionality in a controlled environment, enabling them to build skills and expertise in financial management.

To create a new company in Tally ERP 9, you typically follow these steps:

Launch Tally ERP 9: Open the Tally ERP 9 software on your computer.
Select the Company Info Menu: Once Tally ERP 9 is open, you’ll see various options in the main menu. From the main menu, select “Company Info” or press Alt + F3.

Create Company: In the “Company Info” menu, you’ll find an option to create a new company. Select the option that says “Create Company” or press Alt + C.
Enter Company Details: After selecting the option to create a new company, you’ll be prompted to enter details about the company. These details typically include:

Company Name: Enter the name of your company.
Mailing Name: This is an optional field where you can enter a different name for mailing purposes.
Address: Enter the address of your company.
Country: Select the country where your company is located.
State: Select the state where your company is located.
PIN Code: Enter the PIN code or postal code of your company’s address.
Email: Enter the email address associated with your company.
Telephone: Enter the telephone number of your company.
Mobile: Enter the mobile number of your company.
Financial Year: Specify the financial year for your company. Tally ERP 9 will use this information for financial reporting purposes.
Books Beginning From: Enter the start date for your company’s books. This is typically the beginning of the financial year.
Security Control: Set up security controls such as password protection if desired.

Save Company Details: After entering all the necessary details, review them to ensure accuracy. Once you’re satisfied, save the company details.
Select Company: Once the company details are saved, you’ll be prompted to select the company you just created. Select the company from the list to start working in it.
Begin Using Tally: Once you’ve selected the company, you can start using Tally ERP 9 to perform accounting and other financial tasks for your company.

That’s it! You have successfully created a new company in Tally ERP 9 and can now begin managing your company’s finances using the software.

Managing Companies in Tally

In Tally ERP 9, managing companies involves tasks such as opening an existing company, altering company details, and deleting a company. Here’s a guide on how to perform these actions:

Opening an Existing Company:

Launch Tally ERP 9: Open the Tally ERP 9 software on your computer.
Select Company Info Menu: From the main menu, go to “Company Info” or press Alt + F3.
Select “Select Company”: In the “Company Info” menu, choose the option that says “Select Company” or press Alt + F1.
Choose the Company: A list of existing companies will be displayed. Highlight the company you want to open and press Enter. Alternatively, you can double-click on the company name.
Enter Company Password (if applicable): If the company is password-protected, you will be prompted to enter the password. Enter the correct password to access the company.

Altering Company Details:

Launch Tally ERP 9: Open the Tally ERP 9 software.
Select Company Info Menu: From the main menu, go to “Company Info” or press Alt + F3.
Select “Alter Company”: In the “Company Info” menu, choose the option that says “Alter Company” or press Alt + F4.
Choose the Company: A list of existing companies will be displayed. Highlight the company for which you want to alter details and press Enter.
Make Changes: You will now be in the alter mode. Make the necessary changes to the company details, such as the company name, address, or contact information.
Save Changes: After making the alterations, save the changes by pressing Ctrl + A or selecting “Yes” when prompted to save.

Deleting a Company:

Note: Be cautious when deleting a company as this action is irreversible, and all data associated with the company will be permanently removed.

Launch Tally ERP 9: Open the Tally ERP 9 software.
Select Company Info Menu: From the main menu, go to “Company Info” or press Alt + F3.
Select “Alter Company”: In the “Company Info” menu, choose the option that says “Alter Company” or press Alt + F4.
Choose the Company: A list of existing companies will be displayed. Highlight the company you want to delete and press Enter.
Delete Company: In the alter mode, press Alt + D or choose the option that says “Delete Company.” Confirm the deletion when prompted.
Confirm Deletion: Tally ERP 9 will ask for confirmation. Confirm that you want to delete the company, and the company will be permanently removed.

Remember to exercise caution, especially when deleting a company, as it removes all associated data. Always ensure you have a backup before making significant changes.