Comprehensive Guide to Sales Order Management in Tally ERP 9

Feb 4, 2024

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Let’s walk through the stages and voucher entries in the sales order process in Tally ERP 9:

1. Sales Order:

Definition: A sales order is a document issued by a seller to a buyer, confirming the details of the products or services the buyer intends to purchase.

Steps to Create a Sales Order in Tally ERP 9:

Navigate to Gateway of Tally > Inventory Vouchers > F5: Sales Order.
Enter the sales order number, date, and other relevant details.
Select the customer from the list.
Enter details of the items to be sold including quantity, rate, and any applicable taxes.
Save the sales order.

Example: ABC Company receives a sales order from Customer XYZ for 50 units of Product A at a rate of $20 per unit. They create a sales order with these details.

2. Delivery Note:

Definition: A delivery note is prepared by the seller to confirm the delivery of goods to the buyer. It serves as an acknowledgment of the transfer of goods.

Steps to Create a Delivery Note in Tally ERP 9:

Go to Gateway of Tally > Inventory Vouchers > F8: Delivery Note.
Select the sales order against which goods are to be delivered.
Enter the delivery note number, date, and other relevant details.
Specify the quantity and condition of goods being delivered.
Save the delivery note.

Example: ABC Company prepares a delivery note to confirm the delivery of 50 units of Product A to Customer XYZ as per the sales order.

3. Rejection In:

Definition: If the goods delivered are not as per the buyer’s specifications or are damaged, a rejection in voucher is prepared to return the goods to the seller.

Steps to Create a Rejection In Voucher in Tally ERP 9:

Navigate to Gateway of Tally > Inventory Vouchers > F7: Rejection In.
Select the delivery note against which goods are to be rejected.
Specify the quantity and condition of goods being returned.
Save the rejection in voucher.

Example: Customer XYZ rejects 5 units of Product A delivered by ABC Company due to damage. They create a rejection in voucher to return these 5 units.

4. Sales Bill:

Definition: A sales bill is issued by the seller to the buyer, requesting payment for the goods or services supplied.

Steps to Create a Sales Bill in Tally ERP 9:

Go to Gateway of Tally > Accounting Vouchers > F8: Sales.
Select the customer from the list.
Enter the sales bill number, date, and other relevant details.
Specify the details of the items sold including quantity, rate, and taxes.
Save the sales bill.

Example: ABC Company sends a sales bill to Customer XYZ for the 45 units of Product A that were accepted.

5. Credit Note:

Definition: If there are discrepancies in the sales bill, such as over-delivery or damaged goods, the seller may issue a credit note to the buyer for adjustments in the amount owed.

Steps to Create a Credit Note in Tally ERP 9:

Navigate to Gateway of Tally > Accounting Vouchers > F7: Journal.
Select Credit Note as the voucher type.
Enter the credit note number, date, and other relevant details.
Specify the reason for issuing the credit note and the amount to be adjusted.
Save the credit note.

Example: If ABC Company over-delivered 5 units of Product A, they issue a credit note to Customer XYZ to adjust the sales bill accordingly.

These are the stages and voucher entries involved in the sales order process in Tally ERP 9. Each step ensures proper documentation and tracking of transactions between the seller and the buyer.

Reports

After completing the stages and voucher entries for sales orders in Tally ERP 9, you can view various reports related to sales transactions and inventory management. Here’s where you can find relevant reports:

1. Sales Register:

Location: Gateway of Tally > Display > Account Books > Sales Register.
Description: The Sales Register provides a comprehensive view of all sales transactions, including sales bills and credit notes, within a specified period.

2. Sales Summary:

Location: Gateway of Tally > Display > Account Books > Sales Summary.
Description: The Sales Summary report gives an overview of sales transactions summarized by customer, product, or sales group.

3. Outstanding Receivables:

Location: Gateway of Tally > Display > Statements of Accounts > Outstandings > Receivables.
Description: The Outstanding Receivables report helps track pending payments from customers based on sales invoices and credit notes issued.

4. Stock Summary:

Location: Gateway of Tally > Display > Inventory Books > Stock Summary.
Description: The Stock Summary report provides an overview of all stock items, including opening balance, inward and outward movements, and closing balance.

5. Delivery Note Register:

Location: Gateway of Tally > Display > Inventory Books > Delivery Note Register.
Description: The Delivery Note Register displays details of all delivery notes issued, including quantities delivered and pending deliveries.

6. Rejection In Register:

Location: Gateway of Tally > Display > Inventory Books > Rejection In Register.
Description: The Rejection In Register shows details of all goods returned by customers, helping to track rejected items and reasons for rejection.

7. Credit Note Register:

Location: Gateway of Tally > Display > Accounts Books > Credit Note Register.
Description: The Credit Note Register provides a summary of all credit notes issued to customers, including reasons for issuing the credit notes.

8. Inventory Ageing Analysis:

Location: Gateway of Tally > Display > Inventory Books > Inventory Ageing Analysis.
Description: The Inventory Ageing Analysis report helps identify slow-moving or obsolete inventory items based on their age.

These reports in Tally ERP 9 enable you to monitor sales transactions, track inventory movements, analyze receivables, and manage customer accounts effectively. They provide valuable insights into your business operations and help in making informed decisions for business growth and optimization.