Tally Prime is one of the most popular accounting software used by businesses of all sizes. One of its most important features is the Outstanding Report, which helps users track credit transactions efficiently. Whether you are a Tally user, an accountant, or preparing for a Tally interview, understanding this report is crucial.
What is an Outstanding Report in Tally Prime?
The Outstanding Report in Tally Prime shows all pending credit transactions with customers (receivables) and suppliers (payables). It helps in monitoring who owes you money and whom you owe, along with due dates and balances.
Key Features:
Tracks pending receivables (debtors)
Tracks pending payables (creditors)
Shows credit sales and purchase entries
Displays due dates and aging of outstanding amounts
Importance of Outstanding Report
Purpose
Explanation
Monitor Credit Sales
Track which customers have pending payments and how much they owe.
Track Payments
Monitor pending payments to suppliers to avoid late fees.
Financial Planning
Helps in forecasting cash inflow and outflow for business planning.
Interview Preparation
Commonly asked in Tally interviews to test your knowledge of accounting features.
Credit Sales Entries in Tally Prime
Credit sales are sales made on credit, where payment is received at a later date. Recording credit sales in Tally Prime ensures that:
The transaction is reflected in the Outstanding Report automatically.
You can track amount due from each customer.
It helps in maintaining proper accounts receivable management.
Example of Credit Sales Entry
Date
Party Name
Invoice No
Amount
Status
01-Sep-2025
ABC Traders
INV001
₹50,000
Pending
05-Sep-2025
XYZ Enterprises
INV002
₹30,000
Pending
10-Sep-2025
PQR Industries
INV003
₹25,000
Paid
This table shows how each credit sale is recorded and tracked in the Outstanding Report.
How to Generate Outstanding Report in Tally Prime
Follow these steps to view the report:
Open Tally Prime.
Navigate to Display → Statements of Accounts → Outstandings.
Choose the type of outstanding:
Receivables (Money to receive from customers)
Payables (Money to pay to suppliers)
View the list of parties with pending balances and due dates.
Drill down into individual ledgers to see detailed transactions.
Additional Tips:
Filter report by age of outstanding (0–30 days, 31–60 days, etc.)
Export report in Excel or PDF for easy sharing or record-keeping
Regularly check to avoid overdue payments
Benefits of Using Outstanding Report
Benefit
Explanation
Easy Tracking
Keep track of credit sales and purchases effortlessly.
Reduces Errors
Minimizes manual calculation mistakes.
Better Cash Flow Management
Helps plan finances and avoid liquidity issues.
Professional Accounting
Maintains a structured and professional accounting system.
Conclusion
The Outstanding Report in Tally Prime is a must-know feature for anyone handling accounts. It not only simplifies tracking credit transactions but also helps in financial planning and interview preparation. Mastering this report ensures that you stay on top of your receivables and payables, improving efficiency in accounting operations.
💡 Pro Tip: Always update credit sales and purchase entries regularly to maintain an accurate Outstanding Report.
Using Tally Prime for a logistics company can streamline accounting, billing, GST compliance, and financial reporting. Logistics companies deal with freight charges, vehicle expenses, driver payments, and customer billing. Tally Prime can efficiently manage all of these.
Display → Statements of Accounts → Outstanding → Receivables
✅ Conclusion
Tally Prime can handle the entire financial tracking of a logistics company — from trip-level profitability to GST compliance.
📦 Summary of Ledgers You May Need
Category
Example Ledgers
Income
Freight Charges
Expenses
Diesel, Toll, Repairs, Salary
Parties
Clients, Fuel Vendors
Banks
HDFC, ICICI
Statutory
GST (IGST, CGST, SGST)
Cost Centers
Trips, Vehicle Numbers
Great! In a logistics company, Job Work or Job Creation in Tally Prime can be used when you outsource or track activities like:
Consignment handling
Loading/unloading jobs
Warehousing
Driver/truck assignments per consignment
Contract-based logistics services
Tally Prime has Job Work In and Job Work Out modules, but for logistics, we’ll typically use Job Work Out to manage assignments like transport jobs, handling, and third-party logistics tasks.
🚧 Job Work Out in Logistics – Step-by-Step in Tally Prime
✅ 1. Enable Job Work Features
Go to:
F11 (Features) → Inventory Features
Enable Job Order Processing: ✅ Yes
Enable Cost Tracking: ✅ Yes
✅ 2. Create Necessary Masters
A. Create a Godown (Location)
Gateway of Tally → Inventory Info → Godowns → Create
Name: On Route – Delhi to Mumbai
Under: Primary
B. Create Stock Item (Optional)
If you also track goods being transported.
Stock Item: Refrigerator Units
Unit: Nos
Under: Finished Goods
C. Create Job Worker Ledger
If you outsource part of logistics work (e.g. warehouse handling or trailer vendor):
Used when assigning a logistics task to a third-party (job worker).
Gateway of Tally → Order Vouchers → Alt+F5 (Job Work Out Order)
Party: Ramesh Transport Services
Job Order No: JOB1001
Order Date: 01-Aug-2025
Godown: On Route – Delhi to Mumbai
Item: Refrigerator Units
Quantity: 50 Nos
Due Date: 02-Aug-2025
Narration: Assigning Delhi-Mumbai trip handling of 50 units
➡️ This is useful if the company is coordinating freight for clients but outsourcing part of the movement.
✅ 4. Delivery Note (Optional)
When goods are handed over to job worker.
Gateway of Tally → Inventory Vouchers → F8 (Delivery Note)
Party: Ramesh Transport Services
Against Job Order: JOB1001
Item: Refrigerator Units
Godown: On Route – Delhi to Mumbai
Qty: 50 Nos
✅ 5. Job Work Out Completion Entry
Once job is done (delivery completed, task over):
Gateway of Tally → Inventory Vouchers → F7 (Stock Journal)
Type: Job Work Out
Job Order: JOB1001
From: On Route – Delhi to Mumbai
To: Completed Jobs
Qty: 50 Nos
Narration: Job completed by Ramesh Transport
✅ 6. Payment Entry to Job Worker
Gateway of Tally → Accounting Vouchers → F5 (Payment)
Party: Ramesh Transport Services
Amount: ₹12,000
Ledger: Transport Charges (Indirect Expenses)
Cost Centre: Trip #1001
Narration: Payment for outsourced transport job
📊 Reports for Job Work
Display → Inventory Reports → Job Work Out Reports
Job Orders Outstanding
Job Work Analysis
Movement Summary
These help track what work is pending, what was completed, and how much was paid.
📦 Logistics Job Work Example Summary
Task
Tally Action
Assign job to contractor
Job Work Out Order
Track item handover
Delivery Note
Track task completion
Job Work Completion (Stock Journal)
Payment to job worker
Payment Voucher
Monitor job status
Job Work Reports
🔧 Example Scenario:
Logistics Company assigns Delhi to Mumbai freight to Ramesh Transport for 50 refrigerator units on 1-Aug.
Job Order created in Tally: JOB1001
Goods handed over via Delivery Note
Completion marked via Stock Journal
₹12,000 paid after delivery
Based on the logistics company entries (freight billing, fuel, toll, driver salary, job work orders, etc.), here are the Tally Prime reports you can generate step-by-step along with sample report content (as it would appear in Tally):
📊 1. Cost Centre Breakup Report (Trip-wise Profitability)
Path: Gateway of Tally → Display More Reports → Cost Centres → Cost Centre Breakup
Select:Trip #1001 – Delhi to Mumbai
🧾 Sample Report
Particulars
Amount (₹)
Income
Freight Charges
50,000.00
Expenses
Diesel Expenses
10,000.00
Toll Charges
2,500.00
Driver Salary
15,000.00
Truck Repair
8,000.00
Outsourced Job Payment
12,000.00
Net Profit
2,500.00
➡️ Use case: This report is key to understanding profitability per trip or per vehicle.
📦 2. Job Work Out Summary Report
Path: Gateway of Tally → Display More Reports → Job Work Out Reports → Job Work Out Summary
This shows all job orders given to third-party contractors.
🧾 Sample Report
Job Order No
Party Name
Item Description
Qty
Status
JOB1001
Ramesh Transport Services
Refrigerator Units
50
Completed ✅
📌 3. Outstanding Receivables Report
Path: Gateway of Tally → Display → Statements of Accounts → Outstandings → Receivables
🧾 Sample Report
Party Name
Bill No
Date
Amount (₹)
Due Days
ABC Enterprises
INV001
01-Aug-25
59,000.00
31
➡️ Use this to follow up on payments.
📑 4. Day Book (All Entries View)
Path: Gateway of Tally → Display → Day Book
Filter by Voucher Type or Date Range.
🧾 Sample Report
Date
Voucher Type
Particulars
Debit (₹)
Credit (₹)
01-Aug-25
Sales
ABC Enterprises – Freight
59,000.00
01-Aug-25
Payment
Diesel Expenses
10,000.00
01-Aug-25
Payment
Toll Charges
2,500.00
01-Aug-25
Payment
Driver Salary – Ram Kumar
15,000.00
01-Aug-25
Payment
Truck Repair
8,000.00
02-Aug-25
Payment
Ramesh Transport – Job Work
12,000.00
📈 5. Profit & Loss Account
Path: Gateway of Tally → Display → Profit & Loss Account
If cost centres are enabled, press F7 to filter by Trip/Vehicle.
