Training By Himanshu

Tag: Tally ERP

  • 100 Voucher Entry Examples for Service-Based Companies in Tally

    In a service-based company, day-to-day financial activities—like receiving payments, paying expenses, and adjusting accounts—are recorded using vouchers in Tally.ERP 9 or TallyPrime.
    Voucher entries ensure that every business transaction is documented properly for accounting accuracy, GST compliance, and financial reporting.

    There are several types of vouchers in Tally, including:

    • Payment Vouchers – For expenses, purchases, and other outgoing payments.
    • Receipt Vouchers – For recording income, customer payments, or advances received.
    • Journal Vouchers – For adjustments, provisions, or non-cash transactions.
    • Contra Vouchers – For internal cash/bank transfers.
    • Sales & Purchase Vouchers – For billing customers or recording vendor invoices.

    Below is a comprehensive list of 100 sample voucher entries for a service-based company.

    Tally-style ledger entry format with:

    Date | Voucher Type | Debit Ledger | Credit Ledger | Amount | Narration

    We’ll group by type so it’s easier to follow but still have 100 unique entries.

    100 Voucher Entries for a Service-Based Company (Tally Style)

    A. Sales Vouchers – 20 Entries

    01-04-2025 | Sales | Accounts Receivable | Service Revenue | 50000 | Consulting services to ABC Pvt Ltd, Inv#001
03-04-2025 | Sales | Accounts Receivable | Service Revenue | 75000 | Digital marketing to XYZ Ltd, Inv#002
04-04-2025 | Sales | Bank | Service Revenue | 32000 | Design services to Rohan Enterprises, paid immediately
05-04-2025 | Sales | Accounts Receivable | Service Revenue | 125000 | Annual software support to TechWorld, Inv#003
07-04-2025 | Sales | Accounts Receivable | Service Revenue | 15000 | SEO package to WebX, Inv#004
08-04-2025 | Sales | Accounts Receivable | Service Revenue | 20000 | Social media management for Neo Fashions, Inv#005
09-04-2025 | Sales | Bank | Service Revenue | 45000 | Logo & branding for Fresh Foods, paid upfront
10-04-2025 | Sales | Accounts Receivable | Service Revenue | 18000 | Email campaign for Smart Solutions, Inv#006
11-04-2025 | Sales | Accounts Receivable | Service Revenue | 40000 | Consulting fees to GoFast Logistics, Inv#007
13-04-2025 | Sales | Bank | Service Revenue | 22000 | Mobile app UI design project, paid
15-04-2025 | Sales | Accounts Receivable | Service Revenue | 60000 | Market research for Prime Foods, Inv#008
17-04-2025 | Sales | Accounts Receivable | Service Revenue | 35000 | Video editing project for SmartAds, Inv#009
19-04-2025 | Sales | Bank | Service Revenue | 28000 | Website redesign payment from CoolTech
20-04-2025 | Sales | Accounts Receivable | Service Revenue | 42000 | Training session billed to BizGrow, Inv#010
21-04-2025 | Sales | Accounts Receivable | Service Revenue | 55000 | Cloud integration setup to DataLink, Inv#011
23-04-2025 | Sales | Bank | Service Revenue | 38000 | Hosting migration for GreenSoft, paid
24-04-2025 | Sales | Accounts Receivable | Service Revenue | 29000 | API integration billed to AppMax, Inv#012
26-04-2025 | Sales | Accounts Receivable | Service Revenue | 75000 | Annual AMC billed to MegaTrade, Inv#013
28-04-2025 | Sales | Bank | Service Revenue | 44000 | Creative design for BrandX, paid
30-04-2025 | Sales | Accounts Receivable | Service Revenue | 50000 | Digital strategy billed to InnovateCo, Inv#014

    B. Receipt Vouchers – 20 Entries

    05-04-2025 | Receipt | Bank | Accounts Receivable | 50000 | Payment from ABC Pvt Ltd
06-04-2025 | Receipt | Bank | Accounts Receivable | 75000 | Payment from XYZ Ltd
08-04-2025 | Receipt | Bank | Accounts Receivable | 15000 | Payment from WebX
09-04-2025 | Receipt | Bank | Accounts Receivable | 125000 | Payment from TechWorld
10-04-2025 | Receipt | Bank | Accounts Receivable | 20000 | Payment from Neo Fashions
12-04-2025 | Receipt | Bank | Accounts Receivable | 18000 | Payment from Smart Solutions
13-04-2025 | Receipt | Bank | Accounts Receivable | 40000 | Payment from GoFast Logistics
15-04-2025 | Receipt | Bank | Accounts Receivable | 60000 | Payment from Prime Foods
18-04-2025 | Receipt | Bank | Accounts Receivable | 35000 | Payment from SmartAds
19-04-2025 | Receipt | Bank | Accounts Receivable | 28000 | Payment from CoolTech
21-04-2025 | Receipt | Bank | Accounts Receivable | 42000 | Payment from BizGrow
23-04-2025 | Receipt | Bank | Accounts Receivable | 55000 | Payment from DataLink
24-04-2025 | Receipt | Bank | Accounts Receivable | 38000 | Payment from GreenSoft
25-04-2025 | Receipt | Bank | Accounts Receivable | 29000 | Payment from AppMax
27-04-2025 | Receipt | Bank | Accounts Receivable | 75000 | Payment from MegaTrade
28-04-2025 | Receipt | Bank | Accounts Receivable | 44000 | Payment from BrandX
29-04-2025 | Receipt | Bank | Accounts Receivable | 50000 | Payment from InnovateCo
30-04-2025 | Receipt | Bank | Accounts Receivable | 33000 | Payment from AlphaBuild
01-05-2025 | Receipt | Bank | Accounts Receivable | 46000 | Payment from BetaWare
02-05-2025 | Receipt | Bank | Accounts Receivable | 58000 | Payment from VisionSoft

    C. Payment Vouchers – 20 Entries

    05-04-2025 | Payment | Rent Expense | Bank | 25000 | Office rent for April
06-04-2025 | Payment | Internet Expense | Bank | 2000 | April broadband bill
07-04-2025 | Payment | Salaries Expense | Bank | 120000 | April salaries paid
08-04-2025 | Payment | Printing & Stationery | Cash | 1500 | Printing expense
09-04-2025 | Payment | Electricity Expense | Bank | 6500 | Electricity bill
10-04-2025 | Payment | Office Supplies | Cash | 3000 | Office consumables
11-04-2025 | Payment | Travel Expense | Bank | 4500 | Client visit fare
12-04-2025 | Payment | Marketing Expense | Bank | 8000 | Google Ads spend
13-04-2025 | Payment | Software Subscription | Bank | 12000 | Annual Zoom license
14-04-2025 | Payment | Cleaning Expense | Cash | 2200 | Office cleaning
15-04-2025 | Payment | Telephone Expense | Bank | 2500 | Mobile bills
16-04-2025 | Payment | Courier Charges | Cash | 800 | Documents couriered
17-04-2025 | Payment | Repairs & Maintenance | Bank | 5000 | AC repair
18-04-2025 | Payment | Security Charges | Bank | 3500 | Office security
19-04-2025 | Payment | Staff Welfare | Cash | 1500 | Refreshments
20-04-2025 | Payment | Professional Fees | Bank | 20000 | Auditor fee
21-04-2025 | Payment | Subscription Expense | Bank | 1500 | Online tool subscription
22-04-2025 | Payment | Insurance Expense | Bank | 7000 | Office insurance premium
23-04-2025 | Payment | Legal Charges | Bank | 6000 | Contract review
24-04-2025 | Payment | Training Expense | Bank | 9000 | Staff workshop

    D. Journal Vouchers – 15 Entries

    30-04-2025 | Journal | Depreciation Expense | Accumulated Depreciation | 5000 | Depreciation for April
30-04-2025 | Journal | Provision for Tax | Provision for Income Tax | 15000 | Income tax provision
30-04-2025 | Journal | Accrued Income | Service Revenue | 10000 | Services rendered but not yet billed
30-04-2025 | Journal | Prepaid Insurance | Insurance Expense | 6000 | Prepaid adjustment
30-04-2025 | Journal | Interest Receivable | Interest Income | 3000 | Accrued interest on deposit
30-04-2025 | Journal | Rent Expense | Prepaid Rent | 2500 | Rent paid in advance
30-04-2025 | Journal | Bonus Expense | Provision for Bonus | 8000 | Staff bonus provision
30-04-2025 | Journal | Outstanding Expenses | Salaries Expense | 12000 | Unpaid salary provision
30-04-2025 | Journal | Bad Debt Expense | Accounts Receivable | 5000 | Write-off customer dues
30-04-2025 | Journal | Discount Allowed | Accounts Receivable | 2000 | Discount to client
30-04-2025 | Journal | Interest Expense | Interest Payable | 3500 | Loan interest accrued
30-04-2025 | Journal | Bank Charges | Bank | 1200 | Bank service fees
30-04-2025 | Journal | GST Input | Accounts Payable | 4500 | GST adjustment
30-04-2025 | Journal | Advertising Expense | Prepaid Advertising | 3000 | Advance payment for ads
30-04-2025 | Journal | Office Expense | Outstanding Expenses | 2500 | Office expense accrued

    E. Contra Vouchers – 10 Entries

    05-04-2025 | Contra | Bank | Cash | 10000 | Cash deposit in bank
06-04-2025 | Contra | Cash | Bank | 5000 | Cash withdrawn for petty cash
07-04-2025 | Contra | Bank | Cash | 15000 | Cash deposit
09-04-2025 | Contra | Cash | Bank | 8000 | Withdrawal for office use
12-04-2025 | Contra | Bank | Cash | 7000 | Cash deposit
15-04-2025 | Contra | Cash | Bank | 6000 | Withdrawal for petty expenses
17-04-2025 | Contra | Bank | Cash | 12000 | Cash deposit
20-04-2025 | Contra | Cash | Bank | 4000 | Withdrawal for emergency
22-04-2025 | Contra | Bank | Cash | 9000 | Cash deposit
25-04-2025 | Contra | Cash | Bank | 3000 | Withdrawal for petty expenses

    F. Purchase Vouchers – 15 Entries

    06-04-2025 | Purchase | Office Equipment | Bank | 45000 | Laptop purchase
07-04-2025 | Purchase | Furniture | Accounts Payable | 12000 | Chairs purchased on credit
08-04-2025 | Purchase | Software Subscription | Bank | 18000 | Adobe Creative Cloud annual plan
10-04-2025 | Purchase | Office Stationery | Cash | 2500 | Office paper and pens
12-04-2025 | Purchase | Printer | Bank | 8000 | New office printer
14-04-2025 | Purchase | UPS Battery | Bank | 5500 | Battery replacement
15-04-2025 | Purchase | CCTV Equipment | Bank | 22000 | Security cameras purchase
17-04-2025 | Purchase | Coffee Machine | Cash | 6000 | Staff coffee machine
18-04-2025 | Purchase | Whiteboard | Cash | 1500 | Meeting room whiteboard
20-04-2025 | Purchase | Projector | Bank | 18000 | Conference projector
21-04-2025 | Purchase | Mobile Phone | Bank | 25000 | Company mobile for manager
23-04-2025 | Purchase | External Hard Drive | Cash | 4000 | Backup drive
25-04-2025 | Purchase | AC Unit | Bank | 30000 | AC for meeting room
27-04-2025 | Purchase | Website Hosting | Bank | 12000 | Annual hosting plan
29-04-2025 | Purchase | Domain Registration | Bank | 1500 | Company domain renewal

    How to Enter These Vouchers in Tally

    1. Prepare Ledgers Before Entering

    Before you start, make sure you’ve created these ledger groups in Tally → Accounts Info → Ledgers → Create:

    • Assets:
      • Accounts Receivable (Sundry Debtors)
      • Bank (Bank Accounts)
      • Cash (Cash-in-hand)
      • Office Equipment, Furniture, etc. (Fixed Assets)
    • Income:
      • Service Revenue
      • Interest Income
    • Expenses:
      • Rent Expense, Salaries Expense, Electricity Expense, etc. (Indirect Expenses)
      • Marketing Expense, Travel Expense, etc. (Indirect Expenses)
      • Depreciation Expense (Indirect Expenses)
    • Liabilities:
      • Accounts Payable (Sundry Creditors)
      • Provision for Income Tax
      • Provision for Bonus
      • Interest Payable, Outstanding Expenses

    2. Choosing Voucher Type in Tally

    When entering a transaction:

    • Sales → F8: Sales (DR customer / CR Service Revenue)
    • Receipt → F6: Receipt (DR Bank/Cash / CR Customer)
    • Payment → F5: Payment (DR Expense / CR Bank/Cash)
    • Purchase → F9: Purchase (DR Asset/Expense / CR Bank/Creditors)
    • Journal → F7: Journal (Any adjustment that’s not cash/bank)
    • Contra → F4: Contra (Cash-Bank transfers within the business)

    3. Steps for Entering a Voucher in Tally

    Example: Sales Entry — 01-04-2025

    1. Go to Gateway of Tally → Accounting Vouchers → F8 Sales
    2. Enter Date: 01-04-2025
    3. Party’s A/c Name: Select Accounts Receivable (or customer ledger)
    4. Sales Ledger: Service Revenue
    5. Amount: 50000
    6. Narration: Consulting services to ABC Pvt Ltd, Inv#001
    7. Press Ctrl + A to save.

    Example: Receipt Entry — 05-04-2025

    1. Go to F6: Receipt
    2. DR Ledger: Bank → ₹50,000
    3. CR Ledger: Accounts Receivable → ₹50,000
    4. Narration: Payment from ABC Pvt Ltd
    5. Save.

    Example: Payment Entry — 05-04-2025

    1. Go to F5: Payment
    2. DR Ledger: Rent Expense → ₹25,000
    3. CR Ledger: Bank → ₹25,000
    4. Narration: Office rent for April
    5. Save.

    Example: Journal Entry — 30-04-2025

    1. Go to F7: Journal
    2. DR Ledger: Depreciation Expense → ₹5,000
    3. CR Ledger: Accumulated Depreciation → ₹5,000
    4. Narration: Depreciation for April
    5. Save.

    Example: Contra Entry — 05-04-2025

    1. Go to F4: Contra
    2. DR Ledger: Bank → ₹10,000
    3. CR Ledger: Cash → ₹10,000
    4. Narration: Cash deposit in bank
    5. Save.

    4. Best Practice Tips

    • Always check DR = CR before saving.
    • Keep narrations clear for future reference.
    • Use Alt + 2 in the voucher screen to duplicate similar entries.
    • For bulk entries, first create all ledgers so voucher entry is faster.

    Impact on Tally Reports

    Voucher TypePrimary EffectReports Impacted
    SalesIncreases revenue & debtor balanceP&L (Income ↑), Balance Sheet (Debtors ↑)
    ReceiptsIncreases cash/bank, reduces debtor balanceBalance Sheet (Cash/Bank ↑, Debtors ↓)
    PaymentsIncreases expense or asset, reduces cash/bankP&L (Expense ↑) or Balance Sheet (Assets ↑, Cash ↓)
    PurchasesIncreases asset or expenseBalance Sheet (Asset ↑) or P&L (Expense ↑)
    JournalAdjusts balances without cash/bankDepends on accounts affected
    ContraMoves funds within businessOnly Balance Sheet (Cash/Bank movement)

    💡 Tip for Practice:
    If you enter all 100 of these in Tally Education / TallyPrime sample company, by the end:

    • P&L will show your Service Revenue vs all expenses.
    • Balance Sheet will reflect Assets, Liabilities, and Closing Cash/Bank.
    • You’ll get real practice with narrations, ledger grouping, and DR/CR rules.

    Featured products

  • Understanding Sales and Purchase Orders: Key Components and Significance

    Sales and purchase orders are essential documents in the process of buying and selling goods and services. They serve as formal agreements between a buyer and a seller, outlining the details of the transaction. Here’s an explanation of sales and purchase orders in detail:

    Purchase Order:

    Definition: A purchase order (PO) is a commercial document issued by a buyer to a seller, indicating the types, quantities, and agreed prices for products or services the buyer wishes to purchase. It serves as an official offer to buy goods or services from a seller.

    Key Components of a Purchase Order:

    1. PO Number: A unique identifier assigned to each purchase order for tracking and reference purposes.
    2. Date: The date when the purchase order is issued.
    3. Vendor Information: Details about the seller including name, address, contact information, and any specific terms of the agreement.
    4. Shipping Information: Information regarding the shipping address, delivery instructions, and preferred shipping method.
    5. Product or Service Details: Description, quantity, unit price, and total cost of each item or service being purchased.
    6. Terms and Conditions: Any special terms or conditions agreed upon by the buyer and seller, such as payment terms, delivery dates, warranties, etc.
    7. Authorized Signature: The signature of the authorized person within the buyer’s organization, indicating approval and commitment to the terms of the purchase order.

    Purpose of a Purchase Order:

    • Formalize the Agreement: It formalizes the agreement between the buyer and seller regarding the purchase of goods or services.
    • Record Keeping: It serves as a record of the transaction, providing documentation for accounting and auditing purposes.
    • Prevent Disputes: By detailing the terms and conditions of the purchase, it helps prevent misunderstandings or disputes between the buyer and seller.

    Sales Order:

    Definition: A sales order (SO) is a document issued by a seller to confirm the details of a transaction with a buyer. It outlines the products or services the buyer has requested along with the agreed-upon terms and conditions.

    Key Components of a Sales Order:

    1. SO Number: A unique identifier assigned to each sales order for tracking and reference purposes.
    2. Date: The date when the sales order is issued by the seller.
    3. Customer Information: Details about the buyer including name, address, contact information, and any specific terms of the agreement.
    4. Billing and Shipping Information: Information regarding the billing address, shipping address, delivery instructions, and preferred shipping method.
    5. Product or Service Details: Description, quantity, unit price, and total cost of each item or service being sold.
    6. Terms and Conditions: Any special terms or conditions agreed upon by the buyer and seller, such as payment terms, delivery dates, warranties, etc.
    7. Authorized Signature: The signature of the authorized person within the seller’s organization, indicating approval and commitment to the terms of the sales order.

    Purpose of a Sales Order:

    • Confirmation of Order: It serves as confirmation to the buyer that their order has been received and accepted by the seller.
    • Internal Reference: It provides a reference point for the seller’s internal processes such as inventory management, production planning, and order fulfillment.
    • Legal Document: In some cases, a sales order can serve as a legally binding contract between the buyer and seller, especially when it contains terms and conditions agreed upon by both parties.

    In summary, both purchase orders and sales orders play crucial roles in facilitating transactions between buyers and sellers, ensuring clarity, and formalizing agreements regarding the purchase and sale of goods and services.