Tag: Financial Reporting in Tally

In a service-based company, day-to-day financial activities—like receiving payments, paying expenses, and adjusting accounts—are recorded using vouchers in Tally.ERP 9 or TallyPrime.
Voucher entries ensure that every business transaction is documented properly for accounting accuracy, GST compliance, and financial reporting.

There are several types of vouchers in Tally, including:

• Payment Vouchers – For expenses, purchases, and other outgoing payments.
• Receipt Vouchers – For recording income, customer payments, or advances received.
• Journal Vouchers – For adjustments, provisions, or non-cash transactions.
• Contra Vouchers – For internal cash/bank transfers.
• Sales & Purchase Vouchers – For billing customers or recording vendor invoices.

Below is a comprehensive list of 100 sample voucher entries for a service-based company.

Tally-style ledger entry format with:

Date | Voucher Type | Debit Ledger | Credit Ledger | Amount | Narration

We’ll group by type so it’s easier to follow but still have 100 unique entries.

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100 Voucher Entries for a Service-Based Company (Tally Style)

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A. Sales Vouchers – 20 Entries

01-04-2025 | Sales | Accounts Receivable | Service Revenue | 50000 | Consulting services to ABC Pvt Ltd, Inv#001
03-04-2025 | Sales | Accounts Receivable | Service Revenue | 75000 | Digital marketing to XYZ Ltd, Inv#002
04-04-2025 | Sales | Bank | Service Revenue | 32000 | Design services to Rohan Enterprises, paid immediately
05-04-2025 | Sales | Accounts Receivable | Service Revenue | 125000 | Annual software support to TechWorld, Inv#003
07-04-2025 | Sales | Accounts Receivable | Service Revenue | 15000 | SEO package to WebX, Inv#004
08-04-2025 | Sales | Accounts Receivable | Service Revenue | 20000 | Social media management for Neo Fashions, Inv#005
09-04-2025 | Sales | Bank | Service Revenue | 45000 | Logo & branding for Fresh Foods, paid upfront
10-04-2025 | Sales | Accounts Receivable | Service Revenue | 18000 | Email campaign for Smart Solutions, Inv#006
11-04-2025 | Sales | Accounts Receivable | Service Revenue | 40000 | Consulting fees to GoFast Logistics, Inv#007
13-04-2025 | Sales | Bank | Service Revenue | 22000 | Mobile app UI design project, paid
15-04-2025 | Sales | Accounts Receivable | Service Revenue | 60000 | Market research for Prime Foods, Inv#008
17-04-2025 | Sales | Accounts Receivable | Service Revenue | 35000 | Video editing project for SmartAds, Inv#009
19-04-2025 | Sales | Bank | Service Revenue | 28000 | Website redesign payment from CoolTech
20-04-2025 | Sales | Accounts Receivable | Service Revenue | 42000 | Training session billed to BizGrow, Inv#010
21-04-2025 | Sales | Accounts Receivable | Service Revenue | 55000 | Cloud integration setup to DataLink, Inv#011
23-04-2025 | Sales | Bank | Service Revenue | 38000 | Hosting migration for GreenSoft, paid
24-04-2025 | Sales | Accounts Receivable | Service Revenue | 29000 | API integration billed to AppMax, Inv#012
26-04-2025 | Sales | Accounts Receivable | Service Revenue | 75000 | Annual AMC billed to MegaTrade, Inv#013
28-04-2025 | Sales | Bank | Service Revenue | 44000 | Creative design for BrandX, paid
30-04-2025 | Sales | Accounts Receivable | Service Revenue | 50000 | Digital strategy billed to InnovateCo, Inv#014

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B. Receipt Vouchers – 20 Entries

05-04-2025 | Receipt | Bank | Accounts Receivable | 50000 | Payment from ABC Pvt Ltd
06-04-2025 | Receipt | Bank | Accounts Receivable | 75000 | Payment from XYZ Ltd
08-04-2025 | Receipt | Bank | Accounts Receivable | 15000 | Payment from WebX
09-04-2025 | Receipt | Bank | Accounts Receivable | 125000 | Payment from TechWorld
10-04-2025 | Receipt | Bank | Accounts Receivable | 20000 | Payment from Neo Fashions
12-04-2025 | Receipt | Bank | Accounts Receivable | 18000 | Payment from Smart Solutions
13-04-2025 | Receipt | Bank | Accounts Receivable | 40000 | Payment from GoFast Logistics
15-04-2025 | Receipt | Bank | Accounts Receivable | 60000 | Payment from Prime Foods
18-04-2025 | Receipt | Bank | Accounts Receivable | 35000 | Payment from SmartAds
19-04-2025 | Receipt | Bank | Accounts Receivable | 28000 | Payment from CoolTech
21-04-2025 | Receipt | Bank | Accounts Receivable | 42000 | Payment from BizGrow
23-04-2025 | Receipt | Bank | Accounts Receivable | 55000 | Payment from DataLink
24-04-2025 | Receipt | Bank | Accounts Receivable | 38000 | Payment from GreenSoft
25-04-2025 | Receipt | Bank | Accounts Receivable | 29000 | Payment from AppMax
27-04-2025 | Receipt | Bank | Accounts Receivable | 75000 | Payment from MegaTrade
28-04-2025 | Receipt | Bank | Accounts Receivable | 44000 | Payment from BrandX
29-04-2025 | Receipt | Bank | Accounts Receivable | 50000 | Payment from InnovateCo
30-04-2025 | Receipt | Bank | Accounts Receivable | 33000 | Payment from AlphaBuild
01-05-2025 | Receipt | Bank | Accounts Receivable | 46000 | Payment from BetaWare
02-05-2025 | Receipt | Bank | Accounts Receivable | 58000 | Payment from VisionSoft

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C. Payment Vouchers – 20 Entries

05-04-2025 | Payment | Rent Expense | Bank | 25000 | Office rent for April
06-04-2025 | Payment | Internet Expense | Bank | 2000 | April broadband bill
07-04-2025 | Payment | Salaries Expense | Bank | 120000 | April salaries paid
08-04-2025 | Payment | Printing & Stationery | Cash | 1500 | Printing expense
09-04-2025 | Payment | Electricity Expense | Bank | 6500 | Electricity bill
10-04-2025 | Payment | Office Supplies | Cash | 3000 | Office consumables
11-04-2025 | Payment | Travel Expense | Bank | 4500 | Client visit fare
12-04-2025 | Payment | Marketing Expense | Bank | 8000 | Google Ads spend
13-04-2025 | Payment | Software Subscription | Bank | 12000 | Annual Zoom license
14-04-2025 | Payment | Cleaning Expense | Cash | 2200 | Office cleaning
15-04-2025 | Payment | Telephone Expense | Bank | 2500 | Mobile bills
16-04-2025 | Payment | Courier Charges | Cash | 800 | Documents couriered
17-04-2025 | Payment | Repairs & Maintenance | Bank | 5000 | AC repair
18-04-2025 | Payment | Security Charges | Bank | 3500 | Office security
19-04-2025 | Payment | Staff Welfare | Cash | 1500 | Refreshments
20-04-2025 | Payment | Professional Fees | Bank | 20000 | Auditor fee
21-04-2025 | Payment | Subscription Expense | Bank | 1500 | Online tool subscription
22-04-2025 | Payment | Insurance Expense | Bank | 7000 | Office insurance premium
23-04-2025 | Payment | Legal Charges | Bank | 6000 | Contract review
24-04-2025 | Payment | Training Expense | Bank | 9000 | Staff workshop

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D. Journal Vouchers – 15 Entries

30-04-2025 | Journal | Depreciation Expense | Accumulated Depreciation | 5000 | Depreciation for April
30-04-2025 | Journal | Provision for Tax | Provision for Income Tax | 15000 | Income tax provision
30-04-2025 | Journal | Accrued Income | Service Revenue | 10000 | Services rendered but not yet billed
30-04-2025 | Journal | Prepaid Insurance | Insurance Expense | 6000 | Prepaid adjustment
30-04-2025 | Journal | Interest Receivable | Interest Income | 3000 | Accrued interest on deposit
30-04-2025 | Journal | Rent Expense | Prepaid Rent | 2500 | Rent paid in advance
30-04-2025 | Journal | Bonus Expense | Provision for Bonus | 8000 | Staff bonus provision
30-04-2025 | Journal | Outstanding Expenses | Salaries Expense | 12000 | Unpaid salary provision
30-04-2025 | Journal | Bad Debt Expense | Accounts Receivable | 5000 | Write-off customer dues
30-04-2025 | Journal | Discount Allowed | Accounts Receivable | 2000 | Discount to client
30-04-2025 | Journal | Interest Expense | Interest Payable | 3500 | Loan interest accrued
30-04-2025 | Journal | Bank Charges | Bank | 1200 | Bank service fees
30-04-2025 | Journal | GST Input | Accounts Payable | 4500 | GST adjustment
30-04-2025 | Journal | Advertising Expense | Prepaid Advertising | 3000 | Advance payment for ads
30-04-2025 | Journal | Office Expense | Outstanding Expenses | 2500 | Office expense accrued

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E. Contra Vouchers – 10 Entries

05-04-2025 | Contra | Bank | Cash | 10000 | Cash deposit in bank
06-04-2025 | Contra | Cash | Bank | 5000 | Cash withdrawn for petty cash
07-04-2025 | Contra | Bank | Cash | 15000 | Cash deposit
09-04-2025 | Contra | Cash | Bank | 8000 | Withdrawal for office use
12-04-2025 | Contra | Bank | Cash | 7000 | Cash deposit
15-04-2025 | Contra | Cash | Bank | 6000 | Withdrawal for petty expenses
17-04-2025 | Contra | Bank | Cash | 12000 | Cash deposit
20-04-2025 | Contra | Cash | Bank | 4000 | Withdrawal for emergency
22-04-2025 | Contra | Bank | Cash | 9000 | Cash deposit
25-04-2025 | Contra | Cash | Bank | 3000 | Withdrawal for petty expenses

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F. Purchase Vouchers – 15 Entries

06-04-2025 | Purchase | Office Equipment | Bank | 45000 | Laptop purchase
07-04-2025 | Purchase | Furniture | Accounts Payable | 12000 | Chairs purchased on credit
08-04-2025 | Purchase | Software Subscription | Bank | 18000 | Adobe Creative Cloud annual plan
10-04-2025 | Purchase | Office Stationery | Cash | 2500 | Office paper and pens
12-04-2025 | Purchase | Printer | Bank | 8000 | New office printer
14-04-2025 | Purchase | UPS Battery | Bank | 5500 | Battery replacement
15-04-2025 | Purchase | CCTV Equipment | Bank | 22000 | Security cameras purchase
17-04-2025 | Purchase | Coffee Machine | Cash | 6000 | Staff coffee machine
18-04-2025 | Purchase | Whiteboard | Cash | 1500 | Meeting room whiteboard
20-04-2025 | Purchase | Projector | Bank | 18000 | Conference projector
21-04-2025 | Purchase | Mobile Phone | Bank | 25000 | Company mobile for manager
23-04-2025 | Purchase | External Hard Drive | Cash | 4000 | Backup drive
25-04-2025 | Purchase | AC Unit | Bank | 30000 | AC for meeting room
27-04-2025 | Purchase | Website Hosting | Bank | 12000 | Annual hosting plan
29-04-2025 | Purchase | Domain Registration | Bank | 1500 | Company domain renewal

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How to Enter These Vouchers in Tally

1. Prepare Ledgers Before Entering

Before you start, make sure you’ve created these ledger groups in Tally → Accounts Info → Ledgers → Create:

• Assets:
  • Accounts Receivable (Sundry Debtors)
  • Bank (Bank Accounts)
  • Cash (Cash-in-hand)
  • Office Equipment, Furniture, etc. (Fixed Assets)
• Income:
  • Service Revenue
  • Interest Income
• Expenses:
  • Rent Expense, Salaries Expense, Electricity Expense, etc. (Indirect Expenses)
  • Marketing Expense, Travel Expense, etc. (Indirect Expenses)
  • Depreciation Expense (Indirect Expenses)
• Liabilities:
  • Accounts Payable (Sundry Creditors)
  • Provision for Income Tax
  • Provision for Bonus
  • Interest Payable, Outstanding Expenses

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2. Choosing Voucher Type in Tally

When entering a transaction:

• Sales → F8: Sales (DR customer / CR Service Revenue)
• Receipt → F6: Receipt (DR Bank/Cash / CR Customer)
• Payment → F5: Payment (DR Expense / CR Bank/Cash)
• Purchase → F9: Purchase (DR Asset/Expense / CR Bank/Creditors)
• Journal → F7: Journal (Any adjustment that’s not cash/bank)
• Contra → F4: Contra (Cash-Bank transfers within the business)

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3. Steps for Entering a Voucher in Tally

Example: Sales Entry — 01-04-2025

1. Go to Gateway of Tally → Accounting Vouchers → F8 Sales
2. Enter Date: 01-04-2025
3. Party’s A/c Name: Select Accounts Receivable (or customer ledger)
4. Sales Ledger: Service Revenue
5. Amount: 50000
6. Narration: Consulting services to ABC Pvt Ltd, Inv#001
7. Press Ctrl + A to save.

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Example: Receipt Entry — 05-04-2025

1. Go to F6: Receipt
2. DR Ledger: Bank → ₹50,000
3. CR Ledger: Accounts Receivable → ₹50,000
4. Narration: Payment from ABC Pvt Ltd
5. Save.

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Example: Payment Entry — 05-04-2025

1. Go to F5: Payment
2. DR Ledger: Rent Expense → ₹25,000
3. CR Ledger: Bank → ₹25,000
4. Narration: Office rent for April
5. Save.

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Example: Journal Entry — 30-04-2025

1. Go to F7: Journal
2. DR Ledger: Depreciation Expense → ₹5,000
3. CR Ledger: Accumulated Depreciation → ₹5,000
4. Narration: Depreciation for April
5. Save.

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Example: Contra Entry — 05-04-2025

1. Go to F4: Contra
2. DR Ledger: Bank → ₹10,000
3. CR Ledger: Cash → ₹10,000
4. Narration: Cash deposit in bank
5. Save.

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4. Best Practice Tips

• Always check DR = CR before saving.
• Keep narrations clear for future reference.
• Use Alt + 2 in the voucher screen to duplicate similar entries.
• For bulk entries, first create all ledgers so voucher entry is faster.

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Impact on Tally Reports

Voucher Type	Primary Effect	Reports Impacted
Sales	Increases revenue & debtor balance	P&L (Income ↑), Balance Sheet (Debtors ↑)
Receipts	Increases cash/bank, reduces debtor balance	Balance Sheet (Cash/Bank ↑, Debtors ↓)
Payments	Increases expense or asset, reduces cash/bank	P&L (Expense ↑) or Balance Sheet (Assets ↑, Cash ↓)
Purchases	Increases asset or expense	Balance Sheet (Asset ↑) or P&L (Expense ↑)
Journal	Adjusts balances without cash/bank	Depends on accounts affected
Contra	Moves funds within business	Only Balance Sheet (Cash/Bank movement)

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💡 Tip for Practice:
If you enter all 100 of these in Tally Education / TallyPrime sample company, by the end:

• P&L will show your Service Revenue vs all expenses.
• Balance Sheet will reflect Assets, Liabilities, and Closing Cash/Bank.
• You’ll get real practice with narrations, ledger grouping, and DR/CR rules.

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